Requirements
Admin rights to adjust ‘Settings’
Recruiter rights to release individual access or adjust the visability of attachments, emails and internal notes within the dossier
In In shared communication, raters can view the attachments and documents in an application as soon as they have been invited to carry out a detailed rating. The settings determine which attachments are visible by default. Additional content, such as emails, internal notes and individual attachments, can be released directly within the dossier on a case-by-case basis with specific raters.
This article, ‘View for raters’, illustrates what the view looks like for raters and where they can find the shared documents and shared communication with applicants.
This article also explains how the visability of ratings can be set for raters. Administrators can also define the default visability in the settings.
Defining the default visability of attachments
By default, only the documents for the relevant process step are visible. Administrators can customise the visability of attachments for raters under Settings → Templates for Rating Schemes.
The following options are available:
View all attachments for the relevant application
Raters can view all attachments associated with the relevant application, regardless of the current step in the application process.
View all attachments for the relevant step
Raters have access only to the attachments that have been uploaded specifically for the current step of the application process.
View all attachments for the relevant step and those uploaded at the application receipt
Raters can view both the attachments linked to the current step and those uploaded at the application receipt. Attachments from other steps are not visible.
Customise the visability of attachments, emails and internal notes in the dossier
Under ‘Communication’ in the dossier, attachments, emails and internal notes can be individually released to raters.
To do this, click on the three dots next to the relevant entry and select ‘Release for raters’ or ‘Unrelease for raters’.
Release of internal notes:
Release of emails and email attachments
Individual emails, or even just their attachments, can also be released to specific raters on a case-by-case basis.
Make your selection and then click on ‘Share’.
Defining the visability of other people’s ratings
By default, only the recruiter for the job and HR-Manager can view everyone’s ratings. This helps to minimise bias and allows raters (e.g. superiors and other team members) to provide their feedback or assessment as impartially as possible.
Recruiters or HR- managers can, if necessary, individually release ratings for additional users. There are two options to choose from when releasing ratings; read more here.
Define the default setting for releasing ratings
In addition to individual release, the visability of ratings can be controlled by admins as a default setting here in the settings via the rating scheme. As an admin, you can set which release option should be suggested by default. There are therefore 3 options available
In addition to individual release, admins can centrally control the visability of ratings via the rating scheme. This determines which release option applies by default, or is suggested when rating. There are a total of three options available:
Rates approved by recruiters are visible from the outset. (Default).
By default, other people’s ratings are not visible to raters, unless they are individually released by the recruiter. This option is particularly suitable when recruiters carry out a preselection on a case-by-case basis and wish to make this assessment visible to raters, but not as a standard procedure for every assessment. This option is also recommended for interview or trial assessments, as it minimises bias and only provides transparency where necessary.
Other people’s ratings become visible as soon as the rater has submitted their own rating.
Other people’s ratings are only displayed once the rater has completed their own rating. This supports independent assessment and subsequently facilitates coordination within the team. This option is particularly suitable for interviews or trial assignments, as it prevents bias whilst, once the rater has submitted their own rating, providing transparency regarding how others have assessed the candidate.
Completed ratings by others are visible from the outset.
Completed ratings by others are visible from the outset. This option is primarily suitable for recruiters assessing application documents as part of the preselection process. It is not generally recommended for assessing interviews or Trial apprenticeships, as early visability can lead to bias.