We show you the two variants, the advantages and disadvantages and how to create them.
Variant 1: (recommended): Each recruiter is informed about the receipt of applicants for their jobs.
Variant 2: All applicants are received in a central e-mail inbox.
Requirements
at least: Recruiter rights
optional: Admin rights
Variant 1 (recommended): Each recruiter is informed about the receipt of applicants for their jobs.
Advantages and disadvantages
+ Simplest version and very intuitive
+ Efficient, as you only have to read the e-mails that concern you. Not all info mails are sent via an application receipt.
- In the case of a deputy, you must remember to enter the deputy in the ‘Application received by / contact person advertisement:*:’ field before you go on holiday, for example. Read here how to do this and how to deputise for a recruiter in Dualoo.
Create on the job
In the job advertisement, the person responsible for recruitment is selected and entered in the ‘Application received by / contact person advertisement:*:’ field. This person receives an e-mail with a direct link to the dossier each time an application is received by them.
Option 2: All applicants are sent to a central e-mail inbox
Advantages and disadvantages
+/- Confirmation of receipt of the application is sent to the applicant from a General e-mail address
+ No action is required in Dualoo for substitutions
- Great effort involved in the daily review of all application receipts
- User (HR team) must be granted recruiter rights for each job advertisement
Practical Cases
Job sharing (part time)
Constant change in the review of dossiers (depending on who has time)
Create on the job
When a new job is advertised, the user with the name ‘HR team’ or similar is selected in the "Application received by / contact person advertisement:*" field. This is a trick: a user is created with a General e-mail address to which all recruiters have access (e.g. [email protected]). This e-mail address then receives an e-mail with the direct link to the dossier every time an application is received by it.
Procedure for application received by
Login with own user
Adjust Responsible in Dualoo already at application receipt
This makes it clear which user has accepted this application.
Important for part-time/job sharing: If raters are added and a rating is submitted later, the information about the completed rating is sent to the responsible person in the process step. Substitution of the e-mail inbox (e.g. via access or corresponding rule) must be guaranteed.