We will show you the advantages and disadvantages of both variants and how to adjust them.
Option 1 (recommended): Every recruiter will be informed about the applications received for their positions
Option 2: All applications are received in a central e-mail box
Requirements
at least: Recruiter rights
optional: Admin rights
Variant 1 (recommended): Each recruiter is informed about the applications received for their positions
Advantages and disadvantages
+ Simplest version and very intuitive
+ Efficient, because only the e-mails concerning yourself have to be viewed and not all information e-mails are about an application.
- In the case of substitutions, it should be remembered that the substitution is set at "Application received by / contact person job advertisement" before going on vacation, for example. Read more about how you can do this and how to substitute a recruiter in Dualoo.
Entry on the job
If a position is advertised, the person responsible for recruiting the position is entered in the job ad in the field "Application received by / contact person job advertisement". This person will receive an information mail with a direct link to the dossier.
Option 2: All applications are received in a central e-mail inbox
Advantages and disadvantages
+/- confirmation of receipt goes from a general e-mail address to the applicant
+ For substitutions, no action needs to be taken in Dualoo
- Great effort in daily review of all incoming applications
- User (HR Team) must receive recruiter rights with every job posting
Practical Cases
Job sharing (part time)
Constant change in the review of dossiers (depending on who has time)
Entry on the job
If jobs are advertised, select the user named "HR Team" or similar is set at the field "Application received by / contact person job advertisement". This is a trick: Create a user with a general email address to which all recruiters have access (e.g. [email protected]). This email address will receive an info mail with a direct link to the dossier every time an application is received.
Procedure when receiving an application
Login with own user
Adjust responsibility in Dualoo when application is received.
This makes it clear which user has taken over this application.
Important for part-time/job sharing: If raters are added and an rating is submitted later, the information about the completed rating goes to the responsible person in the process step. Substitution of the e-mail inbox (e.g. via access or corresponding rule) must be ensured.